Wedding DJ Planner

 

*** YOU MUST SUBMIT this form when finished. After you submit it,
we will review it and email you a printable version for you to keep!

     
 
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Bride & Groom Information


NOTE: We do not provide a cordless microphone for speeches and announcements.
We do have a corded mic, but if you wish to use it, you would have to stand near the DJ booth.


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Who is the celebration for?
 Bride and Groom 
 Bride and Bride 
 Groom and Groom 
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Bride & Grooms First & Last Names
*

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Event Date*
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Email*
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Bride or Groom's Phone Number*
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Other Bride or Groom's Phone Number
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Bride or Groom's Phone Number*
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Other Bride or Groom's Phone Number
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Coordinator Name & Phone Number
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Name of Venue
Please list the details of the location or building in which the event is taking place. i.e Radisson Hotel Banquet Room, 2nd floor, no elevator present.
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Venue/Event Address

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Venue Phone Number
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Event Day Contact Person
Please include the contact name and details for the person in charge of setting up and coordinating the event. (So we know where to go and where to setup at the venue)
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DISCLAIMER:  Microphone failure practically never happens, but like every single electronic item on the planet, it will fail or quit working at some point.  We do always have a backup mic, but if the cordless mic is being used, and it quits working or is not working properly, in most cases the event will have to continue as is, without a microphone.  We can't run cables far enough in most cases to replace our cordless mic with our backup corded mic.

We have a "NO DROP" policy for ALL of our equipment.  If it is dripping or raining at any level it can wreck nearly any piece of our equipment… from camera's to speakers and microphones.  We CAN'T take any chances if it is going to rain.  If rain occurs during any part of an event… we must shut down immediately no matter what!  If we are completely covered by a shelter (including mic) then we are safe of course.

 

Event Information


Ceremony & Reception Same Place?

 Yes 
 No 
Please include address if different from reception and
the location/area at the venue.

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Ceremony Time?
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Ceremony Services Needed by Us?
 Yes
 No 
Do you need our microphone or P.A. System? Do you need us to play ceremony music?

A fee is applied if not included in your package. We do not provide a cordless mic, just a corded mic.


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Ceremony Details and Music:

Ceremony Music Example:
Prelude (Seating Music & Groom/Seating Parents): Instrumental Mix
Processional (Wedding Party): Air on the G String - Johann S. Bach
Processional (Bride Entrance): Canon in D - Johann S. Bach
Sand / Unity Candle: Alison Krauss - When You Say Nothing at All
Recessional: Beatles - When I’m 64 (After Pronounced husband and wife)
Postlude (While guests are leaving ceremony site): Kool & the Gang - Celebration

We typically play romantic instrumentals of popular love songs while your guests are being seated (Prelude). If you want some specific songs for that time, let us know.  We start playing music about 20 minutes before the ceremony or when guests start to arrive.

Please include which wedding party members will be walking in to which song(s) (Processional), sand or unity candle song and song to play after the bride and groom are pronounced husband and wife by the officiant (Recessional). You may also choose to have a song that plays as guests exit the ceremony space (Postlude).

*NOTE: If you want your guests to hear your vows, please ask your officiant to hold the mic near you or pass it to you.  Many officiants don't do this.  It is up to you if you want to say it over the mic or not of course.

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Bridal Party Arrival Time?
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Cocktail start time?
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Dinner Start Time?
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Dance Start Time?
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What Time Should We Setup?
We like about an hour and a half to setup. If it is ok with you and we aren't providing any dinner music, we can set up during the meal.
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DJ Setup Location?

Please include which room at the venue and where in the room.
Also, is it in-door or out-door?


 

Reception/Event Details


Number of Guests?

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Will Alcohol Be Served?
 Yes 
 No 
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Social or Cocktail Music Needed?
 Yes 
 No 

A fee is applied if not included in your package.

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Social Music Type:

Oldies: Slower to more up beat the closer it gets to the Dance.
Smooth Jazz:
Artists like Diana Krall, Frank Sinatra & Norah Jones.
Romantic Instrumentals:
Traditional Love songs like "Kiss From A Rose" and "Unchained Melody" without the words of course.
Mix:
A mix of Easy Listening and Smooth Jazz. Artists like Michael Buble & Jack Johnson.

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Dinner Music?
 Yes 
 No 
Keep in mind that depending upon where we are setup, it may be hard for everyone to hear without it being to loud for those seated closest to our system.

A fee is applied if not included in your package.

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Dinner Music Type:

Oldies: Slower to more up beat the closer it gets to the Dance.
Smooth Jazz:
Artists like Diana Krall, Frank Sinatra & Norah Jones.
Romantic Instrumentals:
Traditional Love songs like "Kiss From A Rose" and "Unchained Melody" without the words of course.
Mix: A mix of Easy Listening and Smooth Jazz. Artists like Michael Buble & Jack Johnson.


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What Type of Meal?
 Individually Served 
 Family Style 
 Buffet 
 None 


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Grand March? Introductions?
 Yes 
 No 
A grand March is introducing the Wedding Party to your guests as you arrive at the reception. It has also been done just before the Bride and Grooms first dance and other times throughout the event.

Keep in mind that it is often hard to keep the Wedding Party together, so planning is important. If you choose to play a song or do something creative with it, it may be difficult to hear each persons name when they are announced. Also, some people choose to just have first names announced.

If the Venue (Reception Hall) has a microphone (p.a. system) it often times works better for the DJ to use their system because we are usually in the corner or off to the side which can make it hard for guests in the back to hear our microphone.

Some choose to just have the Bride and Groom introduced when they arrive. "Please help me in welcoming the new Mr. & Mrs..."

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Grand March Time?

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Grand March Song?

If you choose to have a song played during the march, it can be
difficult to hear each persons name when they are announced, but
it also can make it more fun for the wedding party and guests.

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Bridal Party Names in Order:
If Applicable:

i.e. Jill - Bridesmaid & Rick - Groomsman
Carra (Pronounced Car-ah) - Bridesmaid & Jim - Groomsman, etc.

We nearly always just do FIRST names.  Typically, guests
will look at the program if they want to know last names.


 

 

Dances

Please List Song Title and Song Artist when listing songs.
 
Your Favorite Type of Music?

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Family's Favorite Type of Music?

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First Dance?
 Yes 
 No 

It is a good idea to inform family and friends about what dances are expected of them and when they will occur so they are ready and aware that they will be involved. Some slow songs are several minutes long, if you would like us to shorten or fade some long songs early, just let us know.
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First Dance Song:

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First Dance Time?
 After Dinner, The First Dance of the Night 
 Later in the Evening 
Details:

Most people do their first dance and any other special dances (such as the Father/Daughter dance) to start off the dance portion of the reception, but some choose to do their first dance later in the evening.

*** In the past, it has worked best to do the First Dance after the meal to start the dance portion of the reception.  It gives the dance an official start and that's what most guests seem to be used to.

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Father/Daughter Dance?
 Yes 
 No 

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Father Daughter Song:

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Mother/Son Dance?
 Yes 
 No 

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Mother Son Song:
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Would You Like Us To Fade
The First Songs Out Early?
 Yes 
 No 

Often times the First Dance, Father/Daughter and Mother/Son songs are a few minutes long. Most people find that 2 minutes or so of the song is plenty of time to complete these dances. So if you want, we will fade the songs out early so the dances aren't so long.

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Wedding Party Dance?
 Yes 
 No 

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Wedding Party Song:
Typically a slow song for all the members of the wedding party. Some choose to just do a fast song. Keep in mind that it is tough to gather the entire wedding party to do this dance.


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First Open Dance Floor Song:
After all the first special dances are done and we open the dance floor (let the guests know they can join and are free to dance), is there a specific song that you would like or think would be good to get the dance started?

Leave This Field Blank if you want the DJ to choose.

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Other Special Dances:

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How Would You Like the DJ
To Handle Guest Requests?
 Use Best Judgement (Play Only Good/Appropriate Requests) 
 Take And Play All Requests 

Comments:

Keep in mind that everyone has different tastes in music, some more "odd" than others.  Often times slow songs get requested more than dance songs so it can hinder the dance due to too many undanceable songs.  We recommend allowing the DJ to "use their best judgement".

You can request anything you want anytime of course.

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Bouquet Toss?
 Yes 
 No 

Bouquet Toss Song:

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Garter Removal?
 Yes 
 No 

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Garter Toss?
 Yes 
 No 

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Garter Removal & Toss Song:

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Dollar Dance?
 Yes 
 No 

Typically, guests pay a dollar or a few dollars to dance with either the Bride or Groom. The Best Man and Maid of Honor collect the money from the guests. Note: it is a good idea to only allow about 30 seconds to dance with each paying guest, otherwise it can be a very long dance.
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Dollar Dance Music Type:
We have a variety of classic slow dance and romantic songs that we typically use, but if you would like something specific, let us know.
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Specific Songs for Dollar Dance?
We can choose if you like.
 
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NOTE: The following common songs and participation dances
often times work the best to get people on the dance floor and are almost always requested.

Chicken Dance:
Electric Slide:
Macarena:
Baby Got Back:
Cupid Shuffle:
Cha Cha Slide:
Hokey Pokey:
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Would You Like to Have a Last Dance?
 Yes 
 No 

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Last Dance Song:
Typically a slow song for all the members of the wedding party. Some choose to just do a fast song. Keep in mind that it is tough to gather the entire wedding party to do this dance.


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Will a Meal Be Provided for the DJ?

A plate would be greatly appreciated, but we do not require that a meal be provided. If a meal is not provided, please let us know so we can make other arrangements.

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Other Notes & Comments:

 

 

DJ Requirements


Table With Skirt & Chair:

We prefer a table be provided, a 4 to 6 foot table with skirt to match the rest of the decor is ideal. If a table cannot be provided, please let us know so we bring one with us. A chair is also nice for any down time so the DJ can get off of their feet.

Will a Table Be Provided?
 Yes 
 No 

Space:
We prefer an area of about 10'-14' wide by 6' deep.

Power:
A full outlet (two plug-ins) is a must in most cases. Preferably on it's own breaker. We also need a 110v outlet (typical outlet), we do not have converters for a 220v outlet.


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